Check Request Reimbursement Procedures

We know how important reimbursements are to you and we want to be able to process them as quickly as possible. You can now access the Check Request Form through RM Screen Door. This way we can keep track of each request that comes through.

To help make the process work more efficiently, please remember to include the following for each request:

Reimbursements of approved advertising:

1. Completed Check Request Form
2. Copy of the Co-Op approval for the Advertising
3. Copy of the Invoice
4. Copy of the Ad
5. Proof of Payment; if paid by cash, a Copy of the receipt signed & dated by the advertising representative; if paid by credit card, a copy of the credit card receipt, if paid by check, a copy of the cancelled check showing that it has cleared your bank (just a copy of your check is not accepted proof of payment).

Reimbursements for Inspections done:

1. Completed Check Request Form
2. Copy State Inspection Report (must have what was inspected and the amount)
3. Proof of Payment; if paid by cash, a Copy of the receipt signed & dated by the Inspector or a representative from the Inspection Department; if paid by credit card, a copy of the credit card receipt, if paid by check, a copy of the cancelled check showing that it has cleared your bank (just a copy of your check is not accepted proof of payment).

Reimbursements for all other requests (i.e., local equipment repairs, Chamber of Commerce, Freight Bills, etc.):

1. Completed Check Request Form
2. Copy of the approval
3. Copy of the invoice
4. Proof of Payment; if paid by cash, a Copy of the receipt signed & dated by a representative of the company; if paid by credit card, a copy of the credit card receipt, if paid by check, a copy of the cancelled check showing that it has cleared your bank (just a copy of your check is not accepted proof of payment).

Not submitting any one of these items will put your request on hold until they are received. If this should happen, you will receive an email from either Allison, our Accounts Payable person or Glenda, the Accounting Supervisor detailing what is needed.